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It might not seem to be a huge time-saver, but if you do it often enough with multiple types of messages, you can save yourself the trouble of remembering to do it and then actually doing it. If you find yourself manually forwarding the same types of messages to the same people often, you can create a rule in Outlook that will forward the message appropriately, for you. There’s no demonstration file you won’t need one. Forwarding is available in Outlook for the web. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. How to connect an Apple wireless keyboard to Windows 10 Microsoft offers Windows 11 for HoloLens 2 Windows 11 update brings Bing Chat into the taskbar Microsoft PowerToys 0.69.0: A breakdown of the new Registry Preview app

SEE: 83 Excel tips every user should master (TechRepublic) Must-read Windows coverage In this article, I’ll show you how to create a rule that will forward specific messages without any extra effort on your part. You can forward the message as is or enter a new message of your own in Outlook. You might forward a weekly status report to your boss or forward a message to your spouse letting them know that you’ve accepted dinner plans for both of you with good friends. Messages come in and out, and one of the most frequent email tasks is forwarding a message on to someone not in the recipient list. When that's the case, create a rule in Microsoft Outlook to forward the message for you.

If you set up email forwarding, only new emails sent to the former employee will be sent to the current employee.įollow these steps to convert the user's mailbox to a shared mailbox.How to use a rule to forward emails in Outlookįorwarding an email is a simple task but tedious if you forward messages to the same person often.

If you convert the mailbox to a shared mailbox, all the old email will be available, too.If it is over 50 GB, you'll need to assign a license to it.

Creating a shared mailbox is the less expensive way to go because you won't have to pay for a license as long as the mailbox is smaller than 50 GB.

You can convert a shared mailbox back to a user (private) mailbox at a later date if you want. Only now it's in a shared mailbox where several people will be able to access it instead of one person. When you convert a user's mailbox to a shared mailbox, all of the existing email and calendar are retained. Convert former employee's mailbox to a shared mailbox In this step, you assign the former employee's email address to another employee, or convert the user's mailbox to a shared mailbox.